CLIENT RESULTS

    Real businesses. Measurable outcomes.

    Two different problems. Two different solutions. The same commitment to results that actually show up in operations.

    TheraFlou

    PATIENT CRM · HEALTHCARE

    TheraFlou: a purpose-built patient CRM that replaces 4 disconnected tools for psychology clinics.

    Mexican psychology clinics were stitching together calendars, spreadsheets, WhatsApp and billing tools — losing hours every week to admin and risking patient data along the way. HeyFlou designed and shipped TheraFlou: one CRM that handles scheduling, clinical notes, billing and reporting with AI agents in the loop.

    4
    tools replaced
    with one unified workflow
    10+
    hours saved / week
    per clinician on admin
    100%
    patient data
    in one secure system
    Visit TheraFlou

    AI INFRASTRUCTURE

    HeyFlou AgenticOS: one CEO running 5 companies — without the operational overhead.

    Directed Empresas is a multi-line operation with 5 sub-companies under one leadership structure. The CEO was managing coordination, reporting, and operational decisions across all five — spending most of his time on work that didn't require his judgment. HeyFlou designed and deployed AgenticOS: a custom infrastructure of AI agents that automates the repetitive layer of every company, grounding each process in practical operations — not theory.

    20+
    hours / week, per user
    recovered from repetitive work
    5
    sub-companies
    coordinated through one agent infrastructure
    0
    headcount increase
    to scale operations
    "HeyFlou's Agentic OS solution unlocked 20+ hours per week per user by automating repetitive work and grounding processes in practical operations — not theory. This freed our team to focus on strategy while revealing the path to scale without proportional headcount growth. Their hands-on support made enterprise-grade AI accessible and practical for a multi-line operation like ours. Highly recommended."
    Mateo — CEO, Directed Empresas
    Directed Empresas

    MORE WORK

    Other engagements.

    Some clients prefer to stay private. The results don't.

    Custom Automation

    Personal Finance

    Personal Expense Manager

    THE CHALLENGE

    Manual expense tracking is tedious and error-prone. Traditional apps require too many steps. No seamless integration with daily workflow.

    OUR SOLUTION

    An AI chatbot that logs expenses via text message with automatic categorization and tracking—no apps needed

    RESULTS

    Zero manual data entry required5 minutes per day saved100% expense capture rateComplete spending visibility
    Custom Automation

    Lead Generation · B2B Sales

    AI Lead Generation System

    THE CHALLENGE

    Manual prospecting was time-consuming. Inconsistent lead quality. Limited team capacity to scale outreach. No systematic lead scoring.

    OUR SOLUTION

    Automated lead prospecting system that finds, qualifies, and scores leads from Google Maps with CRM integration

    RESULTS

    300+ qualified leads generated per month15 hours saved per week40% increase in lead quality scores25% improvement in conversion rateScalable pipeline without hiring
    AI CONSULTING

    REAL ESTATE · PROPERTY MANAGEMENT

    Managing hundreds of listings across markets with a team that was drowning in coordination.

    THE PROBLEM

    A high-volume real estate operation was running property acquisition, listing management, and client follow-ups manually. Each deal required coordination across multiple teams with no centralized system — creating delays, missed follow-ups, and lost deals.

    THE SOLUTION

    We ran a structured AI Consulting engagement — mapping every workflow, scoring each process for automation potential, and delivering a prioritized roadmap. The client left with a clear implementation brief and vendor recommendations tailored to their existing stack.

    IMPACT

    Roadmap delivered in 3 weeks12 processes mapped & scored
    AI CONSULTING

    NONPROFIT · OPERATIONS MANAGEMENT

    A multilingual nonprofit managing complex family processes across 3 languages — entirely in spreadsheets.

    THE PROBLEM

    An organization coordinating immigration and settlement processes for families across Spanish, English, and Portuguese had outgrown its tools. Intake, document tracking, status updates, and team coordination were fragmented across emails, WhatsApp, and manual spreadsheets.

    THE SOLUTION

    We restructured their entire operations workspace into a 3-pillar architecture and activated Monday.com's native AI suite — AI agents for inbox triage, document checking, multilingual drafts, and weekly digests. Delivered across 3 sessions in 3 weeks.

    IMPACT

    3 languages automated3-week deliveryZero custom code required

    Have a Unique Challenge?

    We specialize in custom AI solutions tailored to your specific business needs and workflows